Sponsors & Exhibitors

Please download the attachment to complete the application (found on page 5) and submit form via email to: iucls@bioascend.com 

Download Application

SPONSORSHIP GUIDE

We are pleased to provide opportunities for organizations to advertise their products and services to attendees of the conference. Whether you are displaying your products in the exhibit space or interacting with participants at one of the meal functions, your message will reach key decision makers.

Gold Support $20,000

Premium placement exhibit space

Recognition as a supporter on the supporters’ page of the official conference website

Acknowledgement as a supporter on the official signage onsite at the conference

Full-page advertisement in the conference guide

Four complimentary registrations

Preregistration list supplied 3 weeks prior to conference

Verbal acknowledgement as a Gold supporter during opening and closing sessions

Acknowledgement as supporter of the conference welcome reception

 

Silver Support $15,000

Exhibit space

Recognition as a supporter on the supporters’ page of the official conference website

Acknowledgement as a Silver supporter on the official signage onsite at the conference

Half-page advertisement in the conference guide

Three complimentary registrations

Preregistration list supplied 2 weeks prior to conference

Verbal acknowledgement as a Silver supporter during opening and closing sessions

Acknowledgement as supporter of the WiFi available to conference attendees

 

Bronze Support $7,500

Exhibit space

Recognition as a supporter on the supporters’ page of the official conference website

Acknowledgement as a Bronze supporter on the official signage onsite at the conference

Quarter-page advertisement in the conference guide

Two complimentary registrations

 

GENERAL EXHIBITOR INFORMATION

Expected Attendance: 250

Exhibit Dates

Friday & Saturday, April 12-13, 2019

Set-Up:

Friday 9:00 am – 1:00 pm

Move-Out/Breakdown:

Saturday after 3:00 pm

Exhibit Hours

Friday

10:00 AM – 5:30 PM

Saturday

7:00 AM – 3:00 PM

Shipping Address

InterContinental Chicago Magnificent Mile

c/o Ultmann Chicago Lymphoma Symposium

505 N. Michigan Avenue

Chicago, IL 60611

312-944-4100

REGISTRATION, PAYMENT AND CANCELLATION POLICY

How to reserve your sponsorship and exhibit booth/space:

  1. Complete Application/Contract (found on page 5) and submit form via email to: iucls@bioascend.com
  2. Mail Payment to Sara Moellering c/o 16th International Ultmann Chicago Lymphoma Symposium University of Chicago 5481 S. Maryland Avenue MC-2115, Rm I-207 Chicago, IL 60637

Make your check payable to The University of Chicago (Federal Tax ID 36-2177139). 

The display fee is due on or before February 28, 2019. No company may exhibit unless payment for exhibit space has been received in full. Applications received after February 28, 2019 will be considered based on availability.

There will be no refunds if the sponsor company cancels and/or payment is received.

ANCILLARY EVENTS

All ancillary events must receive Conference Organizing Committee approval. Ancillary events cannot compete with educational sessions or other official conference events and must adhere to blackout time requirements.

CONTRACT PROVISIONS

Exhibits and exhibitors are subject to the following regulations. The term “University” herein refers to The University of Chicago.

The University of Chicago has produced this continuing medical education event for the registered physician, scientific researcher, nurse and other allied health professionals. Exhibitor is expected to display their products and/or discuss their services with awareness of the professional and practical needs of conference attendees.

The University reserves the right to refuse space that, in its sole opinion, is unlikely to contribute to the overall objectives of this educational activity.

Exhibitor Representative Responsibilities: Exhibitor must name at least one person to be the official onsite representative and responsible party. The official representative will receive all relevant materials relating to the educational activity. That representative shall be authorized to enter into such agreements as may be necessary for fulfillment of obligations to the University and to other contractors and subcontractors. At least one representative must be at the display during exhibit times.

Payments and Cancellations: Payment in full for exhibit space is due no later than February 28, 2019. There will be no refunds if the sponsor company cancels and/or payment is received.

Space Agreement: This application for exhibit space, the notice of assignment by the University and the full payment of rental charges together constitute an agreement for a right to use the space.

Exhibitors will be assigned space on a first-come, first-serve basis. The University reserves the right to make the final space assignment or change the space assignment should it be necessary in the best interest of the exhibit show.

Arrangements of Exhibits: Exhibits must be arranged so as not to obstruct the general view or hide the exhibits of others. The standard equipment provided to the exhibitor by the University will consist of one 6-foot skirted table, two chairs, wastebasket, one program syllabus. Exhibit fixtures, components and identification signs will be permitted to a maximum of 7 feet. All display fixtures over 4 feet in height and placed within 10 linear feet of an adjoining exhibit must be confined to the back half of the area.

Fire Regulations: All material used in the exhibitor area must be made of flame-proof materials and conform to all fire department regulations.

Care of Buildings: Exhibitors or their agents shall not injure or deface the walls or floors of the buildings, the booths and/or equipment or furnishings in the space provided. The Exhibitor will be held liable for any such damage caused by the responsible representative or his agent.

Use of Exhibit Space: No Exhibitor shall assign, sublet or share the whole or any part of the space allotted without the consent of the University and approval of the terms thereof. No Exhibitor is permitted to show goods other than those manufactured or handled in their regular course of business. No firm or organization not assigned space will

be permitted to solicit business in any manner within the exhibit area.

Sound Devices and Noise Level: The use of devices for the mechanical reproduction of sound is prohibited. Any demonstrations or presentations must be conducted at a low volume so nearby exhibitors are not disturbed.

Entertainment: The Exhibitor agrees not to sponsor group functions such as hospitality suites, tours, film showings, speeches or other activities during the meeting and exhibition hours that would in any way interfere with member attendance at regular University education sessions or meetings or induce visitors away from the Meeting. The Exhibitor must receive approval from the University in advance for any intended group functions.

Direct Selling: In the event that Exhibitor engages in on-location transactions, Exhibitor will be responsible for complying with all federal, state and local laws regarding sales taxes and laws that may pertain to such sales.

General Restrictions: (A) Exhibitor can distribute only those food and drink samples that are manufactured or handled by them in the regular course of business. (B) The University reserves the right to restrict exhibits that, because of noise, methods of operation or for any reason become objectionable, and also to prohibit or evict without refund any exhibit or person that in the opinion of the University may detract from the general character of the Meeting. (C) No display material exposing an unfinished surface to neighboring exhibitors or an aisle will be permitted. (D) Exhibitor is not permitted to set up displays in hotel rooms, hotel suites or lobbies.

Liability and Insurance: Exhibitor will take reasonable precautions to safeguard exhibit. The University will not be liable for loss or damage to property of the Exhibitor or exhibitor representatives or employees from theft, fire, accident or any other cause beyond its control.

Exhibitors are advised to insure themselves at their own expense against property loss or damage and against liability for personal injury. The University’s liability for injury to persons or loss or damage to property shall be limited to such as may be caused by its negligence. Exhibitor will indemnify the University against, and hold harmless from, negligence of the Exhibitor in connection with its use of display space.

Standards for Commercial Support Exhibitor agrees to abide by ACCME Standards for Commercial Support as stated at www.accme. org: SCS 4.2: “Product-promotion material or product-specific advertisement of any type is prohibited in or during CME activities. The juxtaposition of editorial and advertising material on the same products or subjects must be avoided. Live (staffed exhibits, presentations) or enduring (printed or electronic advertisements) promotional activities must be kept separate from CME.” “Life, face-to-face CME, advertisements and promotional materials cannot be displayed or distributed in the educational space immediately before, during or after a CME activity. Providers cannot allow representatives of Commercial Interests to engage in sales or promotional activities while in the space or in the place of the CME activity.”